Have questions about how you can plan better with Book2act Events?
Smarter Event Planning with
For most small businesses, the events are scheduled and the people invited to them are often both in their Act! database. So what if there was a single online service that enabled you to manage your events better and with less effort from within Act!, with no duplication of work, and helped maximize your attendance? That service is now available, and it's called Link2Events (formerly known as "Book2Events").
Built on the foundation of our popular Link2Calendar appointment setting service, our new Link2Events makes planning events a snap. Simply create an event with Link2Events, and watch as the magic happens.
System Requirements & Subscription Terms
- A current Act! subscription (Act! v18 or higher)
- Act! security role of "Standard" or higher, with WebAPI permissions assigned
- Act! Premium Cloud with a WebAPI URL, or locally install Act! Connect Link
- A Link2Events subscription
- Act! WebAPI v1.0.409.0
- All prices listed are in USD, and billed per user/per database
Fast facts every Act! user should know:
Schedule Event online & push it to Act!
Generate a URL to publish event details
Publish an online link to distribute or publish that people can click to learn about your event. This link will include all event scheduling details, plus a memo field for longer event descriptions. You can even incorporporate a unique event-specific image to post at the top of the event page.
Process easy online event sign-ups
Provide them the ability to register for your event online and have thos responding automatically added to the group in your Act! database that Link2Events created for that event.
Update or add Act! Contacts
If the contact that signs-up is in your database the activity is linked to them, and if they're not, they get added and then linked. In cases of existing contacts, no field data gets overwritten
Present them with an invite after signing up
After they sign-up, Link2Events then presents and answer page with an Outlook invitation for the same date and time so both participants have that event in their calendar. It even links the invite to your chosen email address.
Instant Notification of Bookings
Get an instant email alert whenever a booking is made, advising you of who signed-up, so you always have a sense of the registration activity.
Automated Emails with confirmation codes
Those that sign-up are then sent a confirmation email instantly providing them a unique confirmation code and the previously undisclosed meeting location.
Limit distribution of meeting links to those with verified emails
Know in advance who is attending your event by distributing event location details, or meeting links to only those with verified email addresses. This enables you to better plan resources for your event when you have better visbility on expected attendance.
Default activity types
Set default activity type in Act! for each event for better reporting and calendar filtering of your Link2Events. The activity type is then recorded under that Contact in Act! when the event is complete.
Configure reminder emails to be sent before an event
Configure in Book2Events how many hours in advance of your event your sign-ups will be sent a reminder. Both the initial sign-up email and the reminder include the event details and image you selected.
Works with Local & Web databases
Book2act Events works with Cloud databases using the WebAPI, and local databases using Act! Connect Link. As long as you have an Act! subscription, you can plan your events more successfully with less effort using Book2act Events.
Zoom & GTM Integration
Save even more time by importing your Zoom or GoToMeeting scheduled meetings directly into Book2Events (coming soon!).
Automated Event Follow-up Emails
Configure the number of hours after an event for the system to send a follow-up email, perhaps thanking them for attending. This email is composed in a separate memo field in the event setup area, and can include links to past event recordings, an "upcoming event" page, a survey form using Book2Forms, or even a Book2Calendar link for them to schedule an appointment with you.
Learn more at www.Linktivity.net
One-stop event management for Act! users.